Fife, Scotland: Web Designers, Tools & Systems

Tools & Systems, Ours and Yours 

Web site tools and services: building, automating, monitoring & managing

Running on rails.

It’s not just about the finished, delivered site – it’s about the before, during and after. There’s absolutely no point in over-engineering things, but some projects just have to have project- and task-management tools in place, for example. Then there’s communication in general, the familiar problem of multi-thread, multi-recipient email chaos.

What about mockups and demos? Bug fixing and remote access? Email delivery and DNS? Site analytics and usability reporting? Payment gateways for e-commerce? See below for some detail on this sort of thing.

An image intended to represent workflow.

Paper trails.

Sending emails, links, screenshots back and forth very quickly gets very messy, and not all meetings can be – nor should be – face to face. A virtual workspace, with structure and fine-grain detail where needed, is often required.

Our tools of choice are Notion and ClickUp, but we’ve happily used others like PodioAsanaWrike and the simple, but more-than-often good-enough, Trello.

These tools can be a bit ‘sledgehammer to crack a nut’, but we’ve found over the years that a central point of reference, repository, story-board and discussion place is usually welcome, especially in an increasingly work-from-anywhere world.

An image of a blackboard with checkboxes
Web Site Design, Project & Task Management

Monitoring & Analytics.

You’ll want insights into your volume of traffic, the profile of your visitors (where they’re based, what sort of devices they’re using, mobile usage), detail on how long they spend on the site, how many pages they visit, whether they’re first-time or returning visitors, and so on and so on.

The tool of choice is, of course, Google Analytics, and it integrates very well with WordPress. As, unsurprisingly, it does with Google Ads. Learn more here.

There are other options for site analytics and one we’ve been testing for a while is Plausible – clean, simple and very (very) good on privacy & cookies.

You may well want more insight into exactly how visitors behave once they are on your site, and for that you’ll need to turn to a tool such as Hotjar. It’ll help identify any problems or bottlenecks, and for e-commerce, it will help you test and tweak as you experiment with CRO – Conversion Rate Optimisation.

An image of an owl
Website monitoring & analytics

Service integrations.

Another area where ability and experience may not be visible on the surface is that of connecting with ‘other’ systems, from payment gateway providers to add on services such as Live Chat, to complex inventory, shipping and ordering configuration.

You may not need integration, typically via an API (of which there are many types) in early stages, but when a potential partner or value-adder gets in touch and says something like “just put us in touch with your developer and we’ll get you hooked up to our API” then cracks may begin to show. Your site will grow, your services and profile will develop, and your site will need to do the same. We’ll be ready for you.

We have this experience in house, we don’t farm out the tricky stuff – we love the tricky stuff!

An image of old cogs and chains
Service integrations


Of course we still use email – it’s not dead, far from it. But it doesn’t scale well, it quickly gets messy when things expand. That’s why we’re big fans of project management tools – everything in one place, everything with a who/what/when trail.

For chat we use Slack or Teams, of course, but WhatsApp groups can work, as can Skype. If something really needs demonstrating or fixing in a hurry, we’re also very comfortable with TeamViewerAnyDesk and LogMeIn, all good ‘Remote control’ or screen-sharing solutions.

And that’s likely more than enough on systems and tools; use the link below to get in touch and start an interesting discussion, arrange a call, or ask a question or two regarding your next web site design or online development requirements.

An image of a tin can, string and letters
Communication and cooperation

Go ahead and get in touch.

We’re a small and serious team of experienced designers and developers, ready to talk to you about any web project. You may already have a site that needs a re-design or added functionality; you may be starting a new business or project, or perhaps your business is growing and you need help with progressing things online.